Web Administrator's Guide
Friday, November 21, 2014
Email Setup

Outlook 2007

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Outlook 2007: User Information

  1. In Outlook 2007, select "Tools" > "Account Settings."
  2. Under the "Email" tab, click the "New" button.
     
    WARNING: Do not edit an existing email account. You must use the New email account feature or you will lose your current email. To sync your IMAP folders, please read the IMAP Folder Sync section once setup for the new email account is complete.
  3. If prompted, make sure the "Microsoft Exchange, POP3, IMAP, or HTTP" radio button is selected and click the "Next" button.
  4. Check the "Manually configure server settings or additional server types" box.
  5. Click the "Next" button.
  6. Make sure the "Internet E-mail" radio button is selected and click the "Next" button.
  7. Your Name: Enter your first and last name. This is the name that will appear in the "From" field of messages you send.
  8. E-mail Address: Enter your entire email address (e.g., someone@mydomain.com).
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Outlook 2007: Server Information

  1. Account Type: Select "IMAP" from the drop-down menu.
  2. Incoming mail server: secure.emailsrvr.com
  3. Outgoing mail server (SMTP): secure.emailsrvr.com
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Outlook 2007: Logon Information

  1. User Name: Enter your entire email address (e.g., someone@mydomain.com).
  2. Password: Enter the password for your email account. If you want Outlook to check for mail without prompting you to enter your password, check the "Remember password" box.
  3. Click the "More Settings" button.
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Outlook 2007: More Settings

  1. Click the "Outgoing Server" tab.
  2. Check the "My outgoing server (SMTP) requires authentication" box.
  3. Select the "Use same settings as my incoming mail server" radio button.
  4. Click the Advanced tab
  5. In both of the Use the following type of encrypted connection drop-down menus, select SSL
  6. In the Incoming server (IMAP) box, enter the secure incoming port: 993
  7. In the Outgoing server (SMTP) box, enter the secure outgoing port: 465
  8. Click the "OK" button.
  9. Click the "Next" button.
  10. Click the "Finish" button.
  11. Click the "Close" button.
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Outlook 2007: IMAP Folder Sync

Please be sure to follow the instructions below to keep from losing your old email from your previous mail host.
  1. Follow the setup instructions provided above for adding a new account. Please DO NOT edit an existing account as you will lose your old emails and folders.
  2. Once the new account is created, begin adding your previous folder structure to the new account so it mirrors your previous setup.
  3. Within your email client, copy the emails from the folders on the old account to the folders on the new account.
  4. Click Send/Receive to sync up the messages from your email client to the mail server. Please note: depending on the number and size of the messages, this could take several minutes.
Folders should sync automatically with an IMAP account; however, if you have added folders in Webmail and they are not showing in Outlook, perform the following steps:
  1. Select Tools / IMAP Folders and Click the Query button.
  2. Select the newly added folder(s), click the Subscribe button and click the OK button.
  3. Restart Outlook to update the folder list.