Web Administrator's Guide
Thursday, August 17, 2017
Media Manager

Media

The Media manager allows you to add and share your own audio and video files on your website and E-zekiel.tv. Easily feature media you want to highlight and allow visitors to download files associated with your media - like printable notes.
 

Support Options

Knowledge Base
 

Who has access:

You must have one of the checked permissions to use this manager.
 
Guest
Member
Contributor
Editor
Administrator
 
Media Coordinator
 

Media Manager: Overview

Media Listing
 

Media Manager: Settings

Media Manager Settings
  1. TITLE: Enter a title for your Media manager section. This title will appear on your main menu should you choose to display the link.
  2. ADD LINK TO SITE MENU: Select "Yes" from the drop down menu to display the link on your menu. Select "No" from the drop down menu if  you do not want to display the link on your menu.
  3. UPLOAD MEDIA: This allows you to set the minimum security level required to upload media. For more information on setting access, see the People manager.
     
    • Guest: This allows anyone to upload media to your website.
    • Member: This allows only those who have Site Member access or greater to upload media to your website.
    • Site Contributor: This allows only those who have Site Contributor access or greater to upload media to your website.
    • Site Editor: This allows only those who have Site Editor access or greater to upload media to your website.
    • Site Administrator: This allows only those who have Site Administrator access to upload media to your website.
  4. SEARCH SUMMARY: Enter descriptive information to be used for Search Engine data and Site Search data.
  5. SHORTCUT: This allows you to make a shortcut to your Media manager page. It will be a one word entry (i.e. media). It can be accessed on the Web by typing in www.yourdomainname/shortcutname. (For example: www.yourdomainname/media).
  6. DESIGN OPTIONS: Click the design option that is currently shown. A window will appear with the other designs you have to choose from. Select the design you want to apply to this page. Click the Save Save icon in the upper right corner of your screen to apply the design.
  7. Click the Exit Exit icon in the upper right corner of your screen to return to the main Control Panel page.
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Media Manager: Coordinators

  1. CoordinatorsThis feature is only applicable to those who have the People manager.
  2. Select an appropriate person from the drop down menu. The list of names that appear is populated from your People manager. The person must have an email address entered in your People manager in order to appear.
  3. Click the Save Save icon within the dialog box.
  4. Repeat steps 2 and 3 for each Coordinator you want to add.
  5. To delete a Coordinator, click the Delete Delete icon to the left of the person's name.
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Media Manager: Panels

PanelsAdd/Delete Panels

  1. Click the Panels tab.
  2. Using the first drop down menu, select the panel you wish to display.
  3. The panel you select will appear in the preview window at the bottom of the Panels dialog box.
  4. Using the second drop down menu, select the display position for the area you want the panel to appear on your site.
  5. Click the Save Save icon within the dialog box. Repeat this process for each panel you wish to add.
  6. To delete a panel placement, click the Delete Delete icon to the left of the panel title.

Update Panel Position and Order

  1. Click the Panel Name
  2. Using the first drop down menu, select the display position for the area you want the panel to appear on your site.
  3. Using the second drop down menu, select the order in which you want the panel to display. By selecting "1", the panel will appear first within its assigned position. By selecting "2", the panel will appear second within its assigned position.
  4. Click the Save Save icon within the dialog box. Repeat this process for each panel you wish to update.

Search Community Content

Please visit the section on the Community Content Portal for detailed information.
 
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Media Manager: Add Media

Add Media
  1. To add media to your Media manager, click the Add Media Add Media icon.
  2. SELECT AUDIO/VIDEO FILE: Click the Browse button and select a file from your computer. The following Audio and Video file types can be added:
     
    • AUDIO: .aac, .aiff, .mp2, .mp3, .wav, .wma (The max length for an audio file is 60 minutes.)
    • VIDEO: .3gp, .3gpp, .avi, .asf, .divx, .dvd, .flv, .mov, .mpeg, .mpeg4, .mpg, .mp4, .m4v, .qt, .wmv (The max length for a video file is 15 minutes.)
  3. TITLE: Create a title for your media.
  4. SUMMARY: Enter a summary for your media. This text will be visible on the Media page related to the owner of the media, the Media Play page and featured media listings. Note: Do not use quotes (" ") when adding summary information.
  5. KEYWORDS/TAGS: Enter Keywords/Tags to help visitors easily find your media when performing a search. They will be used for searching within the Media page or the E-zekiel.tv website. Note: Do not use quotes (" ") when adding keywords/tags.
  6. RELATED FILE FOR DOWNLOAD: Select a file from your My Files area to relate to your media. For example, if you add a video from a conference and want those that could not attend to be able to view the conference notes, you can upload a PDF or Word file of the notes and attach it to your media. The attached file will appear within the Downloads section on the Media Play page. All file types allowed within My Files can be attached to your media.
  7. WEBSITE: Enter your website address. This will appear in the Info section on the Media Play page.
  8. SHARE ON E-ZEKIEL.TV: By default, your media will be set to share on E-zekiel.tv. Select "No" from the drop down menu if you do not want to share it on the E-zekiel.tv website.
  9. E-ZEKIEL.TV CATEGORIES: Select a category or categories to help visitors easily find your media on the E-zekiel.tv website.
Click the Upload button at the bottom of your screen to add your media file. Once the upload process is complete, you will have the opportunity to approve the media for display on your website. You can click the Approve button that appears at then end of the upload process. This will take you to the Media Approval screen.
 
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Media Manager: Available Media

Available Media
 
This listing shows media available to your organization. Media appears in the Available Media section when one of the following actions take place:
  • An Administrator, Editor or Coordinator adds media from within the Media manager.
  • A registered person with your site, with necessary site-wide access level adds media from your website. Access level required to upload media is set within Manager Settings.
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Media Manager: Media Approval

There are two options for approving media:
  1. Select the check box or check boxes to the left of the corresponding media ID number. Click the word "Approve" located above and to the right of the Uploaded column. This will move the selected title or titles to the Approved Media section, post it to your website and share it on the E-zekiel.tv website if you have chosen to do so. The media will be approved with the default settings.
  2. Click the media ID number or media Title to go to the Media Approval screen (See below for details).
Approve Media

Media Controls

  1. CONTENT ACCESS: This allows you to set the minimum security level required to view your media. For more information on setting access, see the People manager.
     
    • Guest: This allows anyone to view your media.
    • Member: This allows only those who have Site Member access or greater to view your media.
    • Site Contributor: This allows only those who have Site Contributor access or greater to view your media.
    • Site Editor: This allows only those who have Site Editor access or greater to view your media.
    • Site Administrator: This allows only those who have Site Administrator access to view your media.
  2. COMMENTING: This allows you to set the minimum security level required to comment on your media. For more information on setting access, see the People manager.
     
    • Guest: This allows anyone to comment on your media.
    • Member: This allows only those who have Site Member access or greater to comment on your media.
    • Site Contributor: This allows only those who have Site Contributor access or greater to comment on your media.
    • Site Editor: This allows only those who have Site Editor access or greater to comment on your media.
    • Site Administrator: This allows only those who have Site Administrator access to comment on your media.
  3. PUBLISH SUMMARY: Select "Yes" from the drop down menu to publish the media summary. Select "No" from the drop down if you do not want to publish the media summary. The summary will appear on the Media page related to the owner of the media, the Media Play page and featured media listings.
  4. PROMOTE ON MEDIA HOME PAGE: Select "Yes" to feature the media on your Media manager page.

Group AccessGroup Access

This allows you to make your media viewable only by users in the selected group or groups. The user must be granted Member access or greater within the group to see the media. For more information on setting access, see the People manager.
 
Note: This tab only appears if you have the Community Builder.
  1. You must first setup your target groups in the Groups manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.
  4. To delete a group, click the Delete Delete icon to the left of the group name.

PersonalizationPersonalization

This allows you to limit promotion of this media's content on your Home page to specific groups. You must set Promote on Home Page to "Yes" to promote the media.
 
Note: This tab only appears if you have the People and Groups managers.
  1. You must first setup your target groups in the Groups manager.
  2. Users must be assigned to the group to be included in the target groups. This can be done by the individual through setting his/her preferences at log in or by changing those preferences from your Web site's home page. You can also do this manually through the People manager.
  3. Choose the group you wish to grant access and click the Save Save icon in the upper right corner of the dialog box.  
  4. To delete a group, click the Delete Delete icon to the left of the group name.
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Media Manager: Approved Media

Approved Media
 
This listing shows media that you have approved for use on your website. Once your media is approved, it will automatically appear on your website's Media manager page.

Remove Media

  1. Select the box or boxes to the left of the corresponding media ID number.
  2. Click the word "Remove" located above and to the right of the Uploaded column. This will move the selected title or titles to the Available Media tab.
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Media Manager: My Media

My Media

Update Media

  1. Click the Title of the media you want to update.
  2. Update your media settings accordingly.
  3. Click the Save Save icon in the upper right corner of your screen to save your changes.

Delete Media

  1. Select the check box or check boxes to the left of the corresponding Media ID number.
  2. Click the word "Delete" located above and to the right of the Uploaded column. This will delete the selected title or titles from your website, the E-zekiel.tv website (if the media is shared) and the Media manager. Once a media item is deleted, there is not a way to retrieve the item.