Web Administrator's Guide
Friday, November 22, 2024

Mac Mail: Quick Links

Welcome to Mail
Incoming Mail Server
Outgoing Mail Server
Using IMAP Folders
Email Setup

Mac Mail

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Email Software

 

Mac Mail: Welcome to Mail

  1. Open Mac Mail. If this is the first time it has been used, a Setup Assistant window will appear. If you have used Mac Mail before, select "File" > "Add Account."
     
    WARNING: Do not edit an existing email account. You must use the Add Account feature or you will lose your current email. To sync your IMAP folders, please read the IMAP Folder Sync section once setup for the new email account is complete.
  2. Full Name: Enter your first and last name. This is the name that will appear in the "From" field of messages you send.
  3. E-mail Address: Enter your entire email address (e.g., someone@mydomain.com).
  4. Password: Enter the password for your email account.
  5. Click the "Continue" button.
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Mac Mail: Incoming Mail Server

  1. Account Type: Select "IMAP" from the drop-down menu.
  2. Description: Enter a descriptive name for your email account such as Work Email or Home Email.
  3. Incoming Mail Server: secure.emailsrvr.com
  4. User Name: Enter your entire email address (e.g., someone@mydomain.com).
  5. Password: Enter the password for your email account.
  6. Click the "Continue" button.
  7. Mac Mail will now attempt to detect the incoming server settings. Once detected, Mac Mail will continue to the Outgoing Mail Server setup screen. If the Incoming Mail Security window appears, do the following:
     
    • Check the Use Secure Sockets Layer (SSL) box.
    • In the Authentication drop-down menu, select Password.
    • Click the Continue button.
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Mac Mail: Outgoing Mail Server

  1. Description: This field is optional. Enter a descriptive name for your email account such as Work Email or Home Email.
  2. Outgoing Mail Server: secure.emailsrvr.com
  3. Check the "Use only this server" box.
  4. Check the "Use Authentication" box.
  5. User Name: Enter your entire email address (e.g., someone@mydomain.com).
  6. Password: Enter the password for your email account.
  7. Click the "Continue" button.
  8. Mac Mail will now attempt to detect the outgoing server settings. If the Outgoing Mail Security window appears, do the following:
     
    • Check the Use Secure Sockets Layer (SSL) box.
    • In the Authentication drop-down menu, select Password.
    • Click the Continue button.
  9. When the setup process is complete, you will see an "Account Summary" window that summarizes your connections. Click the "Create" button.
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Mac Mail: Using IMAP Folders

To simplify the organization of your messages, you can indicate which IMAP folders Mac Mail should use to store sent mail, drafts, spam, and trash.
  1. Select Mail / Preferences, click the Accounts button, located at the top of the window and click once on your IMAP account, as it appears in the Accounts list.
  2. Click the Mailbox Behaviors tab, clear all of the check boxes and close the Accounts window.
  3. When prompted to save your changes, click the Save button.
  4. In your IMAP folder, located in the Mailboxes pane (select View / Show Mailboxes to display the pane if it’s not there), do the following:
     
    • Click once on the Sent, Drafts, Spam, or Trash folder.
    • Select Mailbox / Use This Mailbox For.
    • Select Sent, Drafts, Junk, or Trash from the resulting list in the sub-menu.
  5. The selected folder will disappear from your IMAP list, and will now reappear as the corresponding Mac Mail folder.