Web Administrator's Guide
Friday, September 10, 2010

Event Scheduling

After you have entered your event information and saved, an Event Schedule dialog box will appear.  If you choose not to schedule an event, it will not appear on your calendar or event listing. You can add as many schedules to an event as you need.  Simply complete the steps listed below for each schedule you need to add.

Items included in this section include:

One Day Event Schedule a One Day Event 

If your event is going to be a one day only event, you will need to setup your Event Schedule as follows:
  1. In the text box to the left of the drop down menu, enter the number 1.
  2. From the drop down menu, select Day(s).
  3. Click the Save Save icon within the dialog box when finished.
  4. The scheduled day will then appear in the Current Dates box, below the Schedule List box.
 
 
 
 
 
 
 
 

Daily Repeating EventSchedule a Daily Repeating Event 

  1. In the text box to the left of the drop down menu, enter the number for when you want the event to repeat.
  2. From the drop down menu, select Day(s).
  3. Click the Save Save icon in the dialog box when finished.

    Note:     In the example to the right, the event is scheduled to occur every 3 days until the event end date is reached, so a "3" was entered in the text box.
 
 
 
 

 

 

 

Weekly EventSchedule a Weekly Event 

  1. In the text box to the left of the drop down menu, enter a number for how often you want the event to repeat. For example, enter 1 if the event repeats every week or enter 2 if the event should repeat every other week.
  2. From the drop down menu, select Week(s).
  3. You will also notice a second drop down menu. Select the day of the week the Event will occur.
  4. Click the Save Save icon in the dialog box when finished.

    Note: In the example to the right, the event is scheduled to occur every week on Thursday until the End date for the event is reached. 
 
 
 
 
 
 
 
 

Monthly on Specific Day of MonthSchedule an Event Monthly on a Specific Day of the Month 

  1. In the text box to the left of the drop down menu, enter a number for how often you want the event to repeat. For example, enter 1 if the event repeats every month or enter 2 if the event should repeat every other month.
  2. From the drop down menu, select Month(s).
  3. Click the first radio button as shown in the example on the right.
  4. Select the day of the month on which the event should repeat.
  5. Click the Save Save icon in the dialog box when finished.

    Note: In the example on the right, the event is scheduled to occur on the 5th day of every month.











 

Monthly on Specific Day of Specific Week of the MonthSchedule an Event Monthly on a Specific Day of a Specific Week of the Month 

  1. In the text box to the left of the drop down menu, enter a number for how often you want the event to repeat. For example, enter 1 if the event repeats every month or enter 2 if the event should repeat every other month.
  2. From the drop down menu, select Month(s).
  3. You will also notice a second drop down menu. Select the day of the week the Event will occur.
  4. Click the Save Save icon in the dialog box when finished.

    Note: In the example to the right, the event is scheduled to occur on the first Sunday of every month.
 

Update a Schedule

  1. Select the schedule from the Schedule List box.
  2. Update the current settings of the selected schedule by changing the information that appears.
  3. Click the Save Save icon in the dialog box when finished.

Delete a Schedule Frequency

Click the Delete Delete icon to the left of the schedule frequency within the Schedule List box.

Delete a Date from the Schedule

Click the Delete Delete icon located to the left of the date listed in the Current Dates box.

Change Time or Location of Scheduled Date

  1. Click on a specific date listed in the Current Dates box and confirm by clicking OK.
  2. This will create a new event based on the current event and allow you to update the event's information.